Safe Return to Campus Policy and Procedures

Employee Safe Return to Campus Plan — Phase 1: Summer 2020

The protection and safety of our community are critical to having faculty, staff, and students return to campus, and we are committed to providing a safe and healthy workplace for all of our employees. Measures must be taken to ensure that faculty, staff, students, and the St. Kate’s community have appropriate protective protocols, plans, supplies, and guidance in place to ensure a safe return to campus to meet these goals. Our return to campus will be gradual and follow best practices for social distancing and other risk mitigation measures, as well as guidance from state and health experts. 

The Employee Safe Return to Campus Plan outlines the University's plan to bring employees back to campus. All employees are responsible for implementing and complying with all aspects of this plan. Together, by adhering to this plan, we can mitigate the potential for transmission of COVID-19 at St. Kate’s and maintain the health and safety of us all.

This plan was developed by the Safe Return to Campus Planning Committee (SRC) and the Incident Management Team (IMT). Facilities and Public Safety, Academic Affairs, Human Resources, and Dr. Amy Kelly played key roles in its development. It is heavily informed by outside medical experts from the Centers for Disease Control (CDC), the Minnesota Department of Health (MDH), the American College Health Association, and Governor Walz. 

The plan follows a phased approach. The first phase of the Safe Return to Campus Plan will begin June 8. This phase maintains our efforts to minimize the number of people on campus to limit the number of contacts (de-densify). Decisions about progression to the next phase will be dependent on evolution of COVID-19 in the community and current impact to our campus community and made in collaboration with recommendations from MDH, CDC, and the American College Health Association. 

Note: Any persons (faculty, staff, students, visitors, contractors, or vendors) who have known exposure to COVID-19 within the past 14 days, or who are exhibiting symptoms of illness consistent with COVID-19 are not permitted to come to campus. 


Safe Return to Campus Processes and Protocols

During this phase, we recognize that employees may need to come to campus on specific occasions to perform work that can only be done on campus, for IT support, or other needs. On these limited occasions, faculty and staff are required to follow all SRC policies and procedures, listed below.

Face Covering

All faculty, staff, students, and approved visitors must wear a cloth face covering or mask when entering and walking through buildings on campus and while in common or shared spaces. The University will provide employees with a mask if needed. Employees are responsible for purchasing additional or replacement masks. 

  • Shared spaces include meeting rooms, hallways, bathrooms, the Post Office service area, bookstore, cafeteria, shared workrooms/areas, areas by printers, or any other space other community members may come within six feet of you. 
  • Individuals in a private office may work without a face covering in this space.
  • Facilities staff whose roles involve outside work and allow adequate social distancing are permitted to not wear a face covering while working. This is particularly the case with those conducting physical work, who have experienced issues with breathing, sweating, and fogging glasses when they have attempted to wear face coverings while doing physical labor, especially those in areas without air conditioning. In all other situations, the aforementioned guidelines should be followed.
  • When wearing a face covering,  do not touch the face covering and wash your hands frequently.  Students, faculty, and staff  should review the proper use, removal, and washing of cloth face coverings.

Social Distancing

Employees must adhere to social distance recommendations of six (6) feet between people and no more than 10 people in any given group.

Meetings

Meetings should remain virtual and in-person gatherings are strongly discouraged.

Daily Symptom Check

Each day prior to coming to campus, faculty, staff, and students must complete the Daily Symptom Self-Check through the LiveSafe app or online. A green checkmark indicates you are cleared to come to class. A red X indicates you may not come to campus and should notify your faculty.

  • You must hit “submit” after completing the screening to receive confirmation of completion.
  • Faculty, staff, or students reporting any of the symptoms reported on the screening form may NOT come to campus.
  • Any employee or student who is sick should NOT come to campus, and should consider contacting their health care provider. MDH has a map of area clinics offering testing for COVID-19.
  • This includes contracted employees who work for Sodexo and Loffler.
  • Faculty, staff, and students should plan to present their results on their cell phone, print out, or email results to their supervisor or instructor (PDF or screenshot) to verify they received approval to come to campus.

Building Access

All buildings will remain locked, and students, faculty and staff must use their University ID card to access buildings. 

  • Faculty, staff, and students must carry their University ID with them at all times.
  • Student access is limited to CdC and Derham from 8 a.m.–5 p.m. Additional access for those attending class on campus this summer will be granted building access as needed to their classroom building.

Common Spaces

Common spaces on campus will remain closed. This includes Dew Drop Lounge, Derham Lounge, Staff and Faculty Lounge, CdC seating areas on all levels, and study rooms and spaces. 

  • All conference rooms are closed with the exception of the Founders Room and Derham 409.
  • The Chapel and Library remain closed.
  • Butler Center will remain closed until further notice.
  • CdC 2nd floor lounge (Dew Drop Lounge) will be open M-F 8 a.m. – 1 p.m. for food orders and coffee.

Visitors

Visitors are not allowed on campus. This includes family of faculty and staff (e.g. spouses, children) and friends or family of student residents.

  • Non-approved visitors will be asked to leave. 
  • In those instances where business-critical in-person visits must occur, such as to allow equipment or facilities to remain operational, all visitors (contractors, repair people) must complete a Visitor Health Screening Checklist.

Tracking COVID-19 Cases at St. Kate’s

MDH continues to be the central organization tracking COVID-19 cases and conducting contact tracing. Additionally, we are continuing to ask faculty, staff, and students to self-report if they have been diagnosed with COVID-19 via the COVID-19 Diagnosis Notification Form. This information is confidential and goes to the Health and Wellness Clinic.

Cleaning and Sanitizing

The Facilities team has established a detailed cleaning and sanitizing schedule and process that follows all guidelines from MDH and the CDC. Additional details will be provided for spaces with specific equipment that will need to be cleaned. Additionally, ventilation systems have been reviewed to make sure they are operating efficiently and allow for as much airflow circulation as possible.

Signage

All signage must be created and approved by the University/Facilities. Employees should not create or post their own signs.


Phase 1 Priority Employees

Option to return to campus as needed beginning June 1.

Employees with the Option to Return

As part of Phase 1 and to support operational needs for the summer term, the following employee groups have been identified as needing the option to return to work on campus during this timeframe:

  • Faculty who need to prepare for summer classes and need to come to campus to complete prep work.
  • Faculty who will be delivering tier one classes (classes that have to be delivered face-to-face) over the summer as determined by Academic Affairs. 
  • Student employees whose work cannot be done remotely. All student workers must be supervised by a faculty or staff during their time on campus and the work is deemed necessary to be completed at this time. A request form must be submitted to Human Resources prior to any approval is granted.
  • Staff whose functions:
    • Require that work must be done on campus. This may be all or part of their duties that need to be performed on campus.
    • Where working remotely has impacted the employee’s ability to successfully complete their job duties and responsibilities.

Social Distancing Expectations

For departments/offices in which employees need to be on campus to complete their work, supervisors need to determine a maximum number of people allowed at the office at any point in time given social distancing guidelines. Employees are expected to work remotely if possible.

  • For employees working on campus, supervisors must establish a weekly schedule that identifies which employees will be on campus each day and their office space.
    • The schedules will be used to know how many employees are on campus and ensure adequate social distancing is maintained.
    • Supervisors need to submit schedules to Human Resources at hr@stkate.edu and Facilities, so office spaces can be included in the cleaning and sanitizing schedules. Email schedules to Reed Richards at rcrichards586@stkate.edu and Carley Kokal at cmkokal124@stkate.edu.
  • Seating arrangements should be planned to allow enough social distancing space between employees. In addition,
    • No employees should be seated at workstations that are face-to-face unless there is a cubicle wall separating them.
    • There should be at least 6 feet distance between occupied workstations/desks. If cubicles do not allow for appropriate social distancing, staff should not be in the office at the same time

Personal Protection Equipment (PPE) and Supply Ordering

Facilities, along with the SRC, have identified the appropriate PPE and standard items that are needed to ensure safety for faculty, staff, and students to be on campus as needed this summer, as directed by MDH and CDC guidelines. This includes evaluating the need for plexi shields and other items, which will be installed in high-volume areas only, such as the cafeteria, and per CDC guidelines. 

Requests for other equipment (masks, gloves, etc.) should be submitted to your dean or vice president for review. Pending their approval, it will be submitted to the Incident Management Team for review and final approval before ordering. Requests should not be submitted directly to Purchasing or Facilities.