The following are commonly used forms or resources in the pursuit or management of sponsored programs. 

Frequently Requested Information - A quick overview of basic information you may need in writing or managing grants

Business Office

Form/Resource Description
Check Request Use for reimbursement for a purchase made.
Consultant Agreement Use to pay a consultant/guest speaker (only if not employed by the University).
Mileage Report Use for mileage reimbursement. Effective 01/01/2017
Missing Receipt Affidavit Use whenever a reimbursement or pcard receipt for a transaction $25 or more is lost or unavailable.
Pcard Application/Change Form Application to request a University pcard.
Transfer of Funds Used when an erroneous charge has been placed on an account to transfer the charge to the correct fund-org.
Travel Expense Report (International) Use for reimbursement for international travel expenses using foreign currency.
Vendor ACH Automatic deposit authorization form; use to pay vendor without cutting a check.
Request for Taxpayer Identification Number and Certification.
St. Kate's W-9 A W-9 (officially, the "Request for Taxpayer identification Number and Certification") is used to confirm a person or entity's Taxpayer Identification Number (TIN).
Frequently a funder will need a copy of St. Kate's W-9 to certify our TIN.

Human Resources

Form/Resource Description
Additional Faculty or Staff Payment Use to pay St. Kate's faculty/staff for grant work.
Employment & Recruitment Resources HR has a number of useful resources for hiring.
Personnel Action Form Use to inform HR about a number of Personnel actions including New Hire and Rehire.

Information Technology

Form/Resource Description
IT Request Form Use this form when requesting to purchase IT hardware, software or other IT services to gain necessary approval. Available in ServiceNow 


Form/Resource Description
Car Rental The University has preferred car rental rates through E&I Cooperative Services. St. Catherine University's Account # is N2C872. Members may call Enterprise Car Rental at 1-800-736-8222 or National Car Rental at 1-800-227-7368. Please give them the discount code XZ243A4. Do not add on anything to the basic rental rate, i.e. extra insurance coverage, as it is included in the rates.
Metered Mail Slips Use to mail items with the post office charging to grant/dept funds.
Purchase Requisition Use to purchase major equipment/supplies via the Purchasing Department.
UPS Shipping UPS is the small package provider for the University


Form/Resource Description
Internal Faculty Final Report Form Faculty use to submit final reports for internal grants.
Internal Student Final Report Form Students use to submit final reports for internal grants.