Degree Evaluation FAQs


Degree Works: for Students who Enrolled Fall 2013 or Later

What is displayed on a Degree Works audit?
Degree Works will evaluate all degree, major, minor and concentration requirements. Both completed classes and those in progress will be included in the audit.

Who has access to Degree Works?
Currently, undergraduate students admitted to the University Fall 2013 or later can access Degree Works. This tool is not yet available to graduate students.

Will Degree Works track progress in a second major?
Yes. If both majors have the same degree option (e.g. BA with majors in English and History), they will appear on the same audit. If the majors have different degree options (e.g. BA with major in Psychology and BS with major in Nursing), the majors will appear on separate audits. To view the second major, look at the degree field at the top of the page. Use the drop down arrow next to the degree field to select the second degree, and a new audit will display.

How current is the information in Degree Works?
The information in Degree Works is refreshed each night. Any changes made today (e.g. dropped/added classes) will be reflected in Degree Works tomorrow.

If a class is repeated, will this be reflected in degree evaluation?
Yes. If a class has been or is in the process of being repeated, the most recent attempt will be included in the audit. Any earlier attempt(s) will be placed in the Insufficient block at the bottom of the audit.

What does the “@” symbol mean?
This is a wildcard. If the @ symbol appears with course numbers (e.g. 1000:4999) or attribute (e.g. with Attribute HIST) after, then any subject with a course number within the provided range or with the required attribute will fulfill the requirement. If the @ symbol appears after a subject code (e.g. SOCI @), then any course with that subject code (any SOCI class) will fulfill the requirement.

Please Note: There is a legend at the bottom of each audit that will describe the different symbols used within Degree Works.

What is Process New?
It is recommended that you click the Process New Button to view the most current audit.

Can I print a degree evaluation?
Yes. Click on Save/Print to either save an audit as a PDF or to print the audit.

What classes are included in the Additional Electives Block?
The classes in this block are not being used to satisfy any specific class requirements. These classes still count toward the required total credits and are included in the overall GPA.

What is the “View” Button?
The View Button allows you change the format of your audit. There are two views available:

  1. Student View – shows all degree requirements, including those that have been satisfied and those that have not.
  2. Registration Checklist – shows a list of requirements that have not yet been satisfied.

To switch between views, use the drop down menu under “format” to the left of the View Button. Select the view you would like and click View.

Who should I contact if I believe something is incorrect on an audit?
E-mail the Office of the Registrar at registrar-stpaul@stkate.edu or registrar-mpls@stkate.edu to determine if a change needs to be made to the audit.

I received a message in Degree Works that my degree evaluation is not available. How can I view my degree evaluation?
If you were admitted to the University prior to Fall 2013, you will not be able to view a degree evaluation in Degree Works. Please return to Kateway, click on the Degree Eval Icon and then on the “Pre-Fall 2013 Degree Evaluation (for students enrolled prior to Fall 2013)” link.

Can I register for classes in Degree Works?
No. To register, return to the Student Tab in Kateway and click on Register for classes via Add/Drop.

Is there a way to view all the classes I’ve taken?
Yes. Click on “Class History” next to the Save/Print button. This will produce a list of classes taken or accepted for transfer at St. Kate’s.

I am pursuing a major/minor at an ACTC School. Will this be tracked in St. Kate’s Degree Works?
At this time, ACTC majors and minors are not being tracked in Degree Works. However, if you submit a major or minor plan approved by the appropriate ACTC Department Chair to the St. Kate’s Registrar’s Office, Degree Works will be adjusted to track your major or minor.

Where can I find my major GPA?
Your major GPA will appear at the top right of your major block.

Why are there three GPA Calculators? What does each one do?

  • The Graduation Calculator shows the average you will need to maintain to graduate with your desired GPA.
  • The Term Calculator allows you to enter your earned credits, current GPA and in-progress classes, along with the grades you anticipate receiving. Based on this information, the Term Calculator will show a revised cumulative GPA based on the grade estimates provided.
  • The Advice Calculator shows various credit and grade scenarios in order for you to achieve your desired cumulative GPA.

Please Note: The GPA Calculators are estimates and are not representative of your official university GPA.

What is the What If feature?
The What If allows you to hypothetically change your major, minor or concentration. It will show you the classes required for the new major, minor or concentration. It is important that you enter your catalog term when processing a what if analysis.

Please Note: The What If is a planning tool only. The major/minor/concentration changes will not be reflected on your official university record.

What is the Look Ahead feature?
The Look Ahead allows you to enter classes you plan to register for in future terms and to see where those classes will be used on your audit. To use the Look Ahead, enter the Subject (e.g. PSYC) and Number (e.g. 1001) and click Add Course. You can add multiples classes. To view class(es) in your evaluation click Process New. The class(es) will show up on the audit as PLAN.

Please Note: This is simply a planning tool. It is not a way to register for classes.

What is displayed on a Degree Works audit?
Degree Works will evaluate all degree, major, minor and concentration requirements. Both completed classes and those in progress will be included in the audit.

Who has access to Degree Works?
Currently, undergraduate students admitted to the University Fall 2013 or later can access Degree Works. This tool is not yet available to graduate students.

Will Degree Works track progress in a second major?
Yes. If both majors have the same degree option (e.g. BA with majors in English and History), they will appear on the same audit. If the majors have different degree options (e.g. BA with major in Psychology and BS with major in Nursing), the majors will appear on separate audits. To view the second major, look at the degree field at the top of the page. Use the drop down arrow next to the degree field to select the second degree, and a new audit will display.

How current is the information in Degree Works?
The information in Degree Works is refreshed each night. Any changes made today (e.g. dropped/added classes) will be reflected in Degree Works tomorrow.

If a class is repeated, will this be reflected in degree evaluation?
Yes. If a class has been or is in the process of being repeated, the most recent attempt will be included in the audit. Any earlier attempt(s) will be placed in the Insufficient block at the bottom of the audit.

What does the “@” symbol mean?
This is a wildcard. If the @ symbol appears with course numbers (e.g. 1000:4999) or attribute (e.g. with Attribute HIST) after, then any subject with a course number within the provided range or with the required attribute will fulfill the requirement. If the @ symbol appears after a subject code (e.g. SOCI @), then any course with that subject code (any SOCI class) will fulfill the requirement.

Please Note: There is a legend at the bottom of each audit that will describe the different symbols used within Degree Works.

What is Process New?
It is recommended that you click the Process New Button to view the most current audit.

Can I print a degree evaluation?
Yes. Click on Save/Print to either save an audit as a PDF or to print the audit.

What classes are included in the Additional Electives Block?
The classes in this block are not being used to satisfy any specific class requirements. These classes still count toward the required total credits and are included in the overall GPA.

What is the “View” Button?
The View Button allows you change the format of your audit. There are two views available:

  1. Student View – shows all degree requirements, including those that have been satisfied and those that have not.
  2. Registration Checklist – shows a list of requirements that have not yet been satisfied.

To switch between views, use the drop down menu under “format” to the left of the View Button. Select the view you would like and click View.

Who should I contact if I believe something is incorrect on an audit?
E-mail the Office of the Registrar at registrar-stpaul@stkate.edu or registrar-mpls@stkate.edu to determine if a change needs to be made to the audit.

Can I see a list of my advisees in Degree Works?
Undergraduate Students enrolled at the University Fall 2013 or later can be found in Degree Works. To view your advisees currently in Degree Works, click on the drop down arrow next to the Name field. You can select any student from the list to view his/her degree audit. Your entire list of advisees (including those students enrolled at the University prior to Fall 2013) can be found in Kateway.

Why can’t I find a student in Degree Works?
If you are receiving a message that a student is not in Degree Works, he/she was likely admitted to the University prior to Fall 2013. To view his/her degree evaluation, return to KateWay, click on the Degree Eval Icon and then on the “Pre-Fall 2013 Degree Evaluation (for advisees enrolled prior to Fall 2013)” link.

What is the FIND Button?
The Find Button is available to department chairs and other administrative staff and allows you to search for students that do not appear on your list of advisees. You can search for students using a variety of parameters, such as name, major, classification, level, etc.

What is the Notes Tab?
This allows you leave on a note on your advisee’s audit. To add a note, click Add Note. You can select a note from the predefined list or type a note in the box provided. When you are finished, click Save Note.

Please Note: All notes are visible to the student and anyone else who may access the audit. Make sure the note pertains to his/her audit or academic plan.

If my advisee is on probation, will this be listed in Degree Works?
A student’s academic status does not display in Degree Works at this time. To find this information, return to Kateway and view the student’s transcript.

Degree Evaluation: for Students who Enrolled at St. Kate's Prior to Fall 2013

If I repeat a course, will this be reflected on my degree evaluation?
Yes. When you are in the process of repeating a course, the first course will be listed as a rejected course at the bottom of your degree evaluation with a reason of “Repeat Limit Exceeded.” The second, in progress, course will be listed as a course not used until a final grade is reported. When a final and passing grade is reported, the first course will remain a rejected course with the reason “Repeated Course,” and the second course will be used in the appropriate area (Major, Minor, etc.) on your degree evaluation.

Why is one course listed twice in my list of In Progress Courses?
The list of in progress courses includes the area each course will be used. If a course is fulfilling more than one requirement (for example, one in the major area and one in the core area), the course will be listed twice in your list of in progress courses.

I have two majors. Will my degree evaluation show my progress in both majors?
You will need to generate a separate degree evaluation for each major. Degree evaluation will only look at one major at a time.

I have a minor. Will my degree evaluation show my progress toward completing these requirements?
Yes. Any minors included in the evaluation will be displayed at the top of your degree evaluation. If you have more than one major, your minor will only appear on the degree evaluation of your primary (first) major.

Will degree evaluation ensure that my minor consists of at least 12 credits that are not being applied to another major or minor?
Effective Fall 2011, the University requires that a minimum of 12 credits must be unique to the minor (not applied to another major or minor). Unfortunately, degree evaluation cannot monitor this. It is recommended that you use your degree evaluation report to make sure that there are 12 credits being applied to your minor that are not being applied to any other major or minor.

I have taken two semesters of music lessons, but these are listed as free electives instead of as fulfilling the fine arts requirement.
In order to fulfill the fine arts requirement using music lessons or ensembles, you must complete four semesters of music lessons or ensemble participation. When all four semesters are completed, degree evaluation will show that your fine arts requirement has been completed. Until all four semesters are completed, music lessons and ensembles will be considered free electives.

Does my degree evaluation include courses that are in progress?
Yes. In progress courses appear on your evaluation with a source code of “Reg” for registered. In progress courses are also listed at the bottom of your evaluation.

If I have an incomplete grade (I) or an X grade in a course, will this course be included in my degree evaluation?
Courses with incomplete or X grades are not used in the evaluation. They will be listed as Courses Not Used at the bottom of your degree evaluation.

How do I know which requirements I still have to complete?
On your degree evaluation, the word “No” will be printed in red next to requirements that have not been completed. The word “Yes” indicates that the requirement either has been met or is in progress.

What should I do if one of my free electives should be fulfilling a major, minor or liberal arts core requirement?
If you believe you have taken a course that should fulfill a specific major or minor requirement, please submit the online Course Substitutions Form. This form can be found on the Student Tab and will be reviewed by your advisor and department chair.

If you believe you have taken a course that should be fulfilling a specific liberal arts core requirement, please contact the Office of the Registrar at registrar-stpaul@stkate.edu (St. Paul Students) or registrar-mpls@stkate.edu (Minneapolis Students).

My degree evaluation shows 64 required institutional credits, but when I transferred to St. Kate’s, my transfer evaluation said I only needed to complete 48 institutional credits. Which is correct?
If you were admitted to St. Kate’s prior to Fall 2009 and transferred 57 or more credits to St. Kate’s, you are required to complete 48 institutional credits. Those students who transferred 56 or fewer credits to St. Kate’s are required to complete 64 institutional credits. Degree evaluation can only accommodate one of these required credit amounts, so it is set up to require 64 institutional credits for all students admitted prior to Fall 2009. This does not mean that the requirement for those students who transferred in 57 or more credits has changed. These students are still required to complete only 48 institutional credits. If you would like to double check your institutional credit requirement, please contact the Office of the Registrar at registrar-stpaul@stkate.edu.

I am pursuing a major or minor at an ACTC School. Will my progress in this major be tracked by degree evaluation at St. Kate’s?
At this time, ACTC majors are not included in degree evaluation. If you would like your progress in your ACTC major or minor evaluated, please contact the Office of the Registrar at registrar-stpaul@stkate.edu.

I am pursuing a major at an ACTC School and degree evaluation shows that I have not completed the writing requirement. Can one of my major courses fulfill this writing requirement?
To fulfill the writing requirement, students must complete CORE 1000, CORE 3990 and two additional writing courses. One of these additional writing-intensive courses is generally a required major course while the other is an elective. In order for an ACTC course to be considered writing-intensive at St. Kate’s, a syllabus will need to be submitted to the Office of the Registrar for evaluation. Students with ACTC majors can also fulfill the writing requirement by taking two writing-intensive electives at St. Kate’s.

I have a special major. Will my progress in this major be tracked by degree evaluation?
At this time, students’ special majors have not been set up in degree evaluation. In the future, special majors will be set up at the time of approval, so degree evaluation can track students’ progress. If your special major has already been approved and you would like to use degree evaluation to track your progress in your special major, please contact the Office of the Registrar at registrar-stpaul@stkate.edu.

Do all students have access to degree evaluation?
Currently, undergraduate students can access degree evaluation at any time in KateWay. This tool is not yet available to graduate students.

Degree evaluation is not available for prospective students.

I have not decided on a major yet. If my major is “Deciding,” can I use degree evaluation?
Yes. You will need to generate a What-if Analysis. You can select BA Undeclared or BS Undeclared as a program and Deciding as a major in order to view your progress in completing your Liberal Arts Core Requirements. You can also select any major you are interested in pursuing to view these requirements.

I want to change my major. How can I use degree evaluation to find out how this change will impact my progression toward degree completion?
You can generate a What-if Analysis and select a different major in order to see which requirements you will have to complete.

Who should I contact if I have questions about my degree evaluation or think it is incorrect?
If you are a St. Paul Student, e-mail the Office of the Registrar at registrar-stpaul@stkate.edu with “Degree Evaluation” as the subject.

If you are a Minneapolis Student, e-mail the Office of the Registrar at registrar-mpls@stkate.edu with “Degree Evaluation” as the subject.

If my advisee repeats a course, will this be reflected on her degree evaluation?
Yes. When she is in the process of repeating a course, the first course will be listed as a rejected course at the bottom of her degree evaluation with a reason of “Repeat Limit Exceeded.” The second, in progress, course will be listed as a course not used until a final grade is reported. When a final and passing grade is reported, the first course will remain a rejected course with a reason of “Repeated Course,” and the second course will be used in the appropriate area (Major, Minor, etc.) on her degree evaluation.

Why is one course listed twice in my advisee’s list of In Progress Courses?
The list of in progress courses includes the area each course will be used. If a course is fulfilling more than one requirement (for example, one in the major area and one in the core area), the course will be listed twice in her list of in progress courses.

My advisee has two majors. Will her degree evaluation show her progress in both majors?
A separate evaluation will need to be generated for each major. Degree evaluation will only look at one major at a time.

My advisee has a minor. Will her degree evaluation show her progress toward completing these requirements?
Yes. Any minors included in the evaluation will be displayed at the top of her degree evaluation. If she has more than one major, her minor will only appear on the degree evaluation of her primary (first) major.

Will degree evaluation ensure that my advisee’s minor consists of at least 12 credits that are not being applied to another major or minor?
Effective Fall 2011, the University requires that a minimum of 12 credits must be unique to the minor (not applied to another major or minor). Unfortunately, degree evaluation cannot monitor this. It is recommended that you use your advisee’s degree evaluation report to make sure that there are 12 credits being applied to her minor that are not being applied to any other major or minor.

My advisee has taken two semesters of music lessons, but these are listed as free electives instead of as fulfilling the fine arts requirement.
In order to fulfill the fine arts requirement using music lessons or ensembles, she must complete four semesters of music lessons or ensemble participation. When all four semesters are completed, degree evaluation will show that her fine arts requirement has been completed. Until all four semesters are completed, music lessons and ensembles will be considered free electives.

Does my advisee’s degree evaluation include courses that are in progress?
Yes. In progress courses appear on her evaluation with a source code of “Reg” for registered. In progress courses are also listed at the bottom of her evaluation.

If my advisee has an incomplete grade (I) or an X grade in a course, will this course be included in her degree evaluation?
Courses with incomplete or X grades are not used in the evaluation. They will be listed as Courses Not Used at the bottom of her degree evaluation.

How does my advisee know which requirements she still has to complete?
On her degree evaluation, the word “No” will be printed in red next to requirements that have not been completed. The word “Yes” indicates that the requirement either has been met or is in progress.

What should my advisee do if one of her free electives should be fulfilling a major, minor or liberal arts core requirement?
If she believes she has taken a course that should fulfill a specific major or minor requirement, please have her submit the online Course Substitutions Form. This form can be found on the Student Tab and will be reviewed by her advisor and department chair.

If she believes she has taken a course that should be fulfilling a specific liberal arts core requirement, please have her contact the Office of the Registrar at registrar-stpaul@stkate.edu (St. Paul Students) or registrar-mpls@stkate.edu (Minneapolis Students).

My advisee’s degree evaluation shows 64 required institutional credits, but when she transferred to St. Kate’s, her transfer evaluation said she only needed to complete 48 institutional credits. Which is correct?
If she was admitted to St. Kate’s prior to Fall 2009 and transferred 57 or more credits to St. Kate’s, she is required to complete 48 institutional credits. Those students who transferred 56 or fewer credits to St. Kate’s are required to complete 64 institutional credits. Degree evaluation can only accommodate one of these required credit amounts, so it is set up to require 64 institutional credits for all students admitted prior to Fall 2009. This does not mean that the requirement for those students who transferred in 57 or more credits has changed. These students are still required to complete only 48 institutional credits. If she would like to double check her institutional credit requirement, please have her contact the Office of the Registrar at registrar-stpaul@stkate.edu.

My advisee is pursuing a major or minor at an ACTC School. Will her progress in this major be tracked by degree evaluation at St. Kate’s?
At this time, ACTC majors are not included in degree evaluation. If she would like her progress in her ACTC major or minor evaluated, please have her contact the Office of the Registrar at registrar-stpaul@stkate.edu.

My advisee is pursuing a major at an ACTC School and degree evaluation shows that she has not completed the writing requirement. Can one of her major courses fulfill this writing requirement?
To fulfill the writing requirement, students must complete CORE 1000, CORE 3990 and two additional writing courses. One of these additional writing-intensive courses is generally a required major course while the other is an elective. In order for an ACTC course to be considered writing-intensive at St. Kate’s, a syllabus will need to be submitted to the Office of the Registrar for evaluation. Students with ACTC majors can also fulfill the writing requirement by taking two writing-intensive electives at St. Kate’s.

My advisee has a special major. Will her progress in this major be tracked by degree evaluation?
At this time, students’ special majors have not been set up in degree evaluation. In the future, special majors will be set up at the time of approval, so degree evaluation can track students’ progress. If her special major has already been approved and she would like to use degree evaluation to track her progress in that major, please contact the Office of the Registrar at registrar-stpaul@stkate.edu.

Do all students have access to degree evaluation?
Currently, undergraduate students can access degree evaluation at any time in Kateway. This tool is not yet available to graduate students. Degree evaluation is not available for prospective students.

My advisee has not decided on a major yet. If her major is “Deciding,” can I use degree evaluation?
Yes. She will need to generate a What-if Analysis. She can select BA Undeclared or BS Undeclared as a program and Deciding as a major in order to view her progress in completing her Liberal Arts Core Requirements. She can also select any major she is interested in pursuing to view these requirements.

My advisee wants to change her major. How can she use degree evaluation to find out how this change will impact her progression toward degree completion?
She can generate a What-if Analysis and select a different major in order to see which requirements she will have to complete.

Who should I contact if I have questions about my advisee's degree evaluation?
If she is a St. Paul Student, e-mail the Office of the Registrar at registrar-stpaul@stkate.edu with “Degree Evaluation” as the subject.

If she is a Minneapolis Student, e-mail the Office of the Registrar at registrar-mpls@stkate.edu with “Degree Evaluation” as the subject.