Plan a Photo Shoot
St. Kate’s Photo Bureau photographers can be requested for your event or special photographic needs. Use this online form (Requires Kateway access) to submit a request. Requests that fit with schedule availability and current priorities of the Marketing and Communications office will be considered.
Planning ahead
It is important to plan shoots in advance so the Photo Bureau can best meet your needs. Please have goals in mind for your shoot. Understanding your needs fully will make decisions about priorities and scheduling easier. Some things to consider before submitting a request:
What are you looking to accomplish with your shoot?
- The most effective way to use Photo Bureau is to get photos that will help you showcase or market a program or event. Documenting an event is typically simple enough to be done with a point-and-shoot camera and doesn’t necessarily require the Photo Bureau’s expertise.
Where and how will the photos be used?
- Web or printed materials, internal to the University or externally, do you want to have prints made, etc.
- Using Photo Bureau for internal publications or websites is not always the best use of our resources. Requests for external uses will take priority over internal uses such as internal websites, department newsletters, brochures or bulletin boards.
What kinds of shots will you need?
- Posed or candid?
- Scenic/landscape or people?
- Detail or panoramic?
Providing a guide
To serve you better, we ask requesters to provide a guide for our photographer at events with guests external to the campus community, including donors, alumnae and other guests. Arranging posed shots will be the responsibility of the requestor.
Photo Bureau Policies
Off-campus shoots
If an off-campus shoot is needed and it can be accommodated in students’ schedules, the requestor must provide transportation for Photo Bureau photographers.
Scheduling considerations
Photo Bureau evaluates our capacity to respond to each request on a case-by-case basis. To be considered, requests must be received at least five business days in advance. The Photo Bureau cannot guarantee all requests and reserves the right to determine priority for coverage.
Requests will be given priority based on the following:
- Promotional potential. Photos that can be used to showcase the University and enhance institutional image to external audiences will receive highest priority.
- Breadth of use. Events and projects of interest to the greater campus community that may yield photos fit for multiple applications will be given consideration over shoots with limited applications.
Due to the high volume of requests, scheduling of campus programming and staff availability, we cannot accommodate all requests.
If we are not able to accommodate your request, Marketing and Communications works with freelance photographers and would be happy to provide you with contact information.
Delivery/usage
Photos are generally available for use of the campus community for any purpose through the St. Kate’s Photo Bureau’s Flickr site (stkate.edu/photobureau ). Photos may be downloaded in their original size and used on St. Kate’s websites, in college or departmental publications or other internal uses.
We can also provide photos on CD upon request. Please provide us with CD-R media or a nominal charge may apply in some cases.
Developing/prints
Photo Bureau does not provide prints of photos under most circumstances. The client is responsible for all costs and arrangements associated with developing photos. If you need assistance with this process, contact us and we’d be happy to help.
External use
If you would like to use a photo for a website other than an internal department website, stkate.edu or a publication internal to the University, call (651) 690-8683 or send an e-mail to photobureau@stkate.edu to request permission. Credit must be given to the photographer.
About the St. Kate's Photo Bureau
Formed in January 2008, the St. Kate's Photo Bureau is the primarily student-staffed photographic service of the Office of Marketing and Communications at St. Catherine University.
Photo Bureau takes photos for the University's externally focused website and printed materials that enhance institutional image or highlight achievements by students, faculty and staff.
Equipment
Photo Bureau uses 10.1-megapixel Canon EOS 40D digital SLR camera bodies and Canon EF lenses.
Contact information
You can email Marketing and Communications to request access to our database or to inquire whether we have a particular photo(s) for your needs. You can also request a photographer via this online form (Requires a Kateway Account).
