Setting up a contract or submitting a show date for scheduling
Executive Director: Jamie Ryan jmryan@stkate.edu or 651-690-6925
<< O'Shaughnessy Contact List>>
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FULL HOUSE |
MAIN FLOOR ONLY |
DAY (to 6PM) |
$1200.00 |
$800.00 |
EVENING |
$1995.00 |
$1050.00 |
Additional performance same day: |
DAY |
$800.00 |
$800.00 |
* In the case of an evening and matinee performance in the same day, the evening performance will be charged at the higher rate and the matinee performance at the additional day rate. |
Pit seating: $100 |
Base rent is quoted as "four wall" (O'Shaughnessy stage, Green Room, and dressing rooms) rental only and includes the following time and services: |
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TIME IN FACILITY
A four-consecutive-hour period for performance and load-out, and an additional four-consecutive-hour period for load-in/setup/rehearsal on the day of the performance.
SERVICES
The services of the Auditorium's administrative staff, basic housekeeping and security, exclusive of parking
MARKETING
Listing in the College of St. Catherine Special Events mailings, TicketMaster Calendars, campus postings and Ticket Office On-Sale Schedules. Poster distribution to TicketMaster outlets can also be arranged through TicketMaster. Mailing list of ticket purchasers (O'Shaughnessy box office sales and TicketMaster phone orders only) available at extra charge within 60 days following last performance.
User shall provide the Auditorium with two copies of all press materials in advance of release and shall notify the Ticket Office Manager of advertising and promotion schedules pertaining to the event. Please fax press materials to our House Manager Jennifer Ketterling at jeketterling@stkate.edu or by phone at 651-690-6743. |
*Base rent does not include use of the Scene Shop, Costume Shop, Frey Theater or Recital Hall. |
CAPACITY
Main floor only 654 Full house 1,740 Temporary pit seating 61 (3 ROWS); 75 (4 ROWS)
MAINFLOOR + BALCONY + ORCH PIT =1815
Base rent is quoted as "four wall" (O'Shaughnessy stage, Green Room, and dressing rooms)
rental only and includes the following time and services *:
BASE RENTAL FEE DISCOUNT FOR NON-PROFITS
10% Discount
Additional performance and rehearsal rental fees
Additional rehearsal, setup or strike time: $100/hour
PRODUCTION / LABOR
The O'Shaughnessy is a Union house. Our Production Manager can provide a labor estimate after reviewing your technical requirements. Stagehands bill at $24.00 per hour / Stage Manager bills at $26.00 per hour.
Production and labor fees include house sound, house lighting and overhead costs.
BASIC PRODUCTION EQUIPMENT INCLUDED WITH PRODUCTION FEE:
- House PA/sound system
- music stands
- chairs: orchestra (95) folding (120)
- 4' x 8' platforms
- choir risers
- lectern
- Wenger shell
- stage lighting (house light plot)
EQUIPMENT RENTAL AND FACILITY USE
Additional equipment that is available to User, per performance or rehearsal:
- new grand piano $350 (inc. tuning)
- older grand piano $75
- upright piano $50
- piano tuning $110
- movie screen $100
- super trouper (two available) $50 each
- specialty equipment quoted on request
- dance floor $135
A) Minimum call of four consecutive hours.
B) Hourly rate to be applied to any fraction over the four-hour minimum.
C) Choice and assignment of stage crew is at the discretion of the O'Shaughnessy Production Manager and contingent upon the User's production requirements.
D) IATSE members are scheduled upon approval of the O'Shaughnessy Production Manager; the current IATSE fee schedule applies to all IATSE labor.
E) User must contact the O'Shaughnessy Production Manager (651) 690-6702 at least two weeks prior to rehearsal/performance to make the technical arrangements.
F) Time and a half will be charged after 8 hours in one day, after more than 40 hours in one week, (whichever comes first), and for any hours between midnight and 8 am. Double time is charged on all holidays.
Labor Considerations: There will be a mandatory 15-minute break after three hours. There will be a mandatory one hour lunch/dinner break after five hours. (If no break is allowed, time and a half will be charged after the five hours and until a break is provided.) The stage area will be cleared by all parties during any mandatory break. Strike always includes the time/labor required to return the stage to house conditions.
A replacement charge will be assessed an client whole personnel/students/parents cause damage to any part of the facility or equipment by not conforming to the hall's Rules/Policies.
8% of a client's total stage labor bill will be charged as an equipment usage fee.
The fee is designed to help offset costs of equipment repair, wear and tear, and also the tape, gel, bulbs, and fuses, that need to continually be replaced with use. This fee will be based on your total stage labor bill, as the simpler a show is, the less equipment it uses, and vice versa.
PUBLIC LIABILITY INSURANCE
Liability coverage in the following amount must be certified to Auditorium management.
PUBLIC LIABILITY MINIMUM - $100,000
Injury to person: $300,000 per occurrence
Property damage: $50,000
TAXES
MN State Sales Tax is deducted from gross receipts for all organizations that are not tax exempt. Nonprofit Users must provide current MN State tax exempt number and copy of 501(c)(3) certification to avoid sales tax.
TICKET OFFICE
| Setup fee |
$250 |
| Commission |
5% on all tickets sold (gross receipts) |
| Printing |
15 cents per ticket printed |
| Ticket Sellers |
$40 per ticket seller |
| Pre-Box Fee |
$150.00 per performance |
| Restoration Fee |
$1.00 per ticket sold will be retained by The O'Shaughnessy |
| Sales Tax |
7% gross receipts |
Ticketing fees and statements deductions based on four weeks advance sale
All tickets sold to O'Shaughnessy events will include a $1 restoration fee
FREE TICKET EVENT:There will be a $500 charge for any event that distributes free tickets.
TICKET OFFICE GENERAL POLICIES: A $5.00 handling fee is charged per order made through O'Shaughnessy to ticket purchasers for all phone order reservations. The ticket office may only accept phone orders for O'Shaughnessy Presents and Women of Substance Series events. The ticket office accepts MasterCard, VISA, American Express and Discover charges as well as payment by check or cash IN PERSON ONLY. TicketMaster will charge its customers a convenience fee for all phone orders and outlet sales.
Tickets may be preboxed for users upon approval of the Ticket Office Manager and TicketMaster. User shall provide verifiable records of all remaining preboxed tickets no later than 24 hours prior to the event or 24 hours before the Friday proceeding your weekend's event. All preboxed tickets not returned will be considered sold. 60% of seats must be available for sale through O'Shaughnessy and TicketMaster. The fee for prebox tickets is $150 per event.
BACK STAGE PASSES: O'Shaughnessy provided BACK STAGE PASSES are required for anyone back stage. Paper passes are available for .50 cents per. Fabric passes are available for $2 per. Passes may be obtained by contacting the Ticket Office Manager at 651-690-6759.
GENERAL ADMISSION EVENTS: If you require certain seats or rows to be blocked off and reserved for special guests during your general admission event O'Shaughnessy provided pre-printed RESERVED SEAT PASSES must be provided to guests attending receptions in addition to their regular ticket - these passes are available at. 20 cents per and can be obtained by contacting the Ticket Office Manager at 651-690-6759.
All materials relating to the event including, but not limited to, press releases, posters, PSA's, etc., must state the location of the event as: The O'Shaughnessy, the College of St. Catherine. Public advertising must state: Tickets are available at all TicketMaster outlets. To charge by phone call (612)989-5151. Tickets are also available through the O'Shaughnessy Ticket Office, 2004 Randolph Avenue, St. Paul, Minnesota.
FRONT-OF-HOUSE STAFF
O'Shaughnessy Auditorium provides a knowledgeable and friendly front-of-house staff including House Managers, floor supervisors, ticket-takers, greeters and ushers. Trained O'Shaughnessy volunteers may be used to augment this staff. HOUSE MANAGER $18.50 per hour USHERS $ 9.75 per hour CUSTODIAL SERVICES Main Floor Events $200 per event Full House Events $ 250 per event
HOUSE POLICIES
- Cameras, recorders, audible pagers are not permitted in the performance hall.
- Food and Beverages are allowed in the house at the discretion of the House Manager.
- Latecomers are seated at appropriate program breaks according to the wishes of performers.
- Lobby opens to the public one hour prior to event start times; performance hall opens 30 minutes prior.
- Parking is available free of charge in the O'Shaughnessy lot for day time or evening events. This lot can be accessed off of Fairview Avenue Gate # 4. No parking at the loading dock is permitted without authorization from the O'Shaughnessy Production Manager. Please notify us of any needs for limousine parking or other parking needs for your event.
Only personnel authorized by the Auditorium staff or by the User shall be permitted back stage or in any other production areas, Presidential Box or Auditorium offices.
Persons expecting emergency messages during events should leave their seating location (or other building location) and this phone number: (651) 690-6743, with the calling party. Please notify the House Manager upon arrival at the Auditorium of any expected messages.
CONCESSIONS
Refreshments are sold by the College of St. Catherine Special Services or the O'Shaughnessy before and during events. Any event without an intermission will be charged a $200 service fee. Merchandise relating to the event may be sold at the approval of the House Manager. The House Manager shall settle merchandise sales in cash at the conclusion of each performance, and shall collect 7% state sales tax plus 20% house commission. The Auditorium can provide merchandise sellers at an additional cost upon written notification two weeks prior to the event.
RECEPTIONS
Additional space may be rented by the user for parties and receptions: Green Room reception $100.00 Lobby reception $125.00 Food and furnishings can be catered by Sodexho Catering Services at additional cost. All receptions must be approved by our House Manager at 651.690.6743. User may arrange for catering by contacting Sodexho at 651.690.6900. For information on making arrangements for other space rental at the College of St. Catherine please contact Meeting and Event Services at 651.690.8829. O'Shaughnessy Provided Pre-printed VIP RECEPTION PASSES must be provided to guests attending receptions - these tickets are available for $10 (total) and can be obtained by contacting the Ticket Office Manager at 651-690-6759.
EDUCATIONAL PROGRAMMING
As of January 2008 a $200 fee will be added for Traffic Control Staff required during educational programs.
DANCE COMPETITIONS
Rental rates for dance competitions vary. Please contact the
Managing Director for more information. 651.690.6921
ROYALTIES
ASCAP, BMI and SESAC fees are paid directly to these organizations by Users.
Your event is not contracted until you receive a final contract signed by the Managing Director. You may not announce any performance at The O'Shaughnessy until you receive the final contract, or other written authorization to promote your event.
A non refundable deposit is due within two weeks of receiving The Rental Use Agreement/Contract from us. In addition, if your event is canceled after it is contracted, all direct advance costs are immediately due and payable.
Questions regarding facility rental should be directed to:
Jamie Ryan
Executive Director
2004 RAndolph Ave. St. Paul, MN 55105
jmryan@stkate.edu
Phone: 651.690.6921
